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Roof Maintenance Checklist for Facility Managers

Your commercial roof is one of your facility’s most valuable assets—and one of the most expensive to replace. Regular maintenance is the key to maximizing its lifespan and avoiding costly repairs. Use this checklist to keep your roof in top condition all year round.

Quarterly Roof Inspection

  • Check for visible damage (cracks, punctures, tears in membrane)
  • Inspect flashings at edges, curbs, skylights, and penetrations
  • Look for standing water or poor drainage
  • Examine seams and joints for separation or lifting
  • Inspect for mold, mildew, or algae growth
  • Check rooftop equipment (HVAC units, vents) for secure attachment

After Severe Weather

  • Remove debris (branches, leaves, trash)
  • Check for hail, wind, or water damage
  • Ensure drains and downspouts are clear
  • Photograph damage for insurance or contractor reference

Routine Cleaning & Upkeep

  • Clear debris from drains, gutters, and scuppers monthly
  • Remove overhanging branches to reduce debris and shading
  • Inspect nearby structures that could contribute to damage (satellite dishes, antennas, etc.)

Documentation & Planning

  • Keep a maintenance log with dates, findings, and repairs
  • Review manufacturer’s warranty requirements
  • Schedule professional inspections at least once a year, preferably twice a year.
  • Budget for future repairs and replacement

Preventive Maintenance Tips

  • Stay proactive rather than reactive
  • Partner with a trusted roofing contractor
  • Train staff to report signs of damage early
  • Understand your roof system type (TPO, EPDM, metal, etc.)

Finally, A well-maintained roof protects your operations, saves money overtime, and extends the life of your building investment. As we’ve mentioned before IRC’s goal is to work with you to reduce the lifecycle cost of your roof system.  By staying proactive, your annual repair costs will be lowered and your options for restoration and or replacement at the end of the current lifecycle will be a lot more palatable

Need help building a service plan? IRC’s expert maintenance team is here to help. Let’s protect your roof before problems start. Contact us here.

Want something you can do yourself? Download our Roofing Checklist to take cautionary steps.

Got a Leak?

For emergency repairs, immediate maintenance needs, or existing job questions, please reach out directly at: (207) 784-4551.